Division: Resource & Training        Date: September 17, 2009            FLSA Status:  Exempt  

 

Identify, secure, and process all current and new Family Mentor resources, providing assistance with training, consultation, initial licensing, renewal licensing, updates and monitoring files to ensure all are in accordance with the requirements set by the Nebraska Department of Health and Human Services (DHHS), Federal guidelines, Visinet and all related contracts.     

 

 

Meet with potential Family Mentors in their home to assess the living environment, ability to meet time schedules, willingness to work with a team, and availability of scheduling.

Review the basic requirements of licensing with the potential Family Mentors to determine if they meet the criteria.

Attend required workshops, in-services, and/or continuing education classes as required by Visinet (15-24 per year) and the contract. 

May assist with the completion and submission of all designated monthly renewals to Resource Manager for approval four (4) weeks before expiration date, copying and mailing to DHHS once approval is obtained.

Complete home study corrections requested by DHHS within twenty-four (24) hours and return per their request. 

Complete with potential Family Mentors, the necessary background check releases within timeframes as identified in the Program Specific Manual.

Assist in the completion and submission of all renewal background and sexual offender checks (CPS, APS/DMV, finger printing, health/wellness records, etc.); consistently verify that this information has been completed and remind Family Mentors about the urgency of completing/following up re: this documentation.

Will obtain any necessary forms or documentation as needed per the Resource & Training Manager, the Resource and Training Director and the Licensing Board.

Will assist the potential Family Mentors in completing the License Application, Sexual Offender Registry, Health Check forms, and other paperwork as necessary such as the Home Study Questionnaire and training assignments as needed.

Will be responsible for  various presentations during the month regarding Family Mentoring through the use of various organizations, schools, businesses, mental health facilities, civic organizations, Rotary Clubs, etc. to recruit new Family Mentors.

Will assist Family Mentors in obtaining a minimum of twenty-eight (28) hours of training for licensure purposes.  Monitor Family Mentor files to ensure hours are up to date at all times.  Assist Family Mentors in obtaining approximately twenty-one (21) hours of additional training for the purpose of training the Family Mentors in specialized expectations and techniques for treatment level services.

Will maintain regular contact with Family Mentors throughout the recruitment, licensing, and training process.

Will provide monthly consultation and support to all foster families prior to placement of youth and provide aftercare support when any youth in their home transition out.  

 

 

Utilize an outlook calendar daily to illustrate appointments.

Return emails within twenty-four (24) hours. 

Return office messages and cellular messages within one half hour.

Collect all necessary pre-licensure documentation and assignments, placing them in the Family Mentor file in appropriate time frames as outlined in the Program Specific Manual.

Meet weekly with Resource Manager  to discuss the following:

Report on the number of new families screened and scheduled for training;

Report on the number of new families with first time placements;

Report on specific resource development goals assigned each week;

Report on the number of licensed homes unavailable as a resource and the identified measures taken to bring the foster home into compliance with Visinet Inc. expectations;

Report on current recruitment activities and the effectiveness of each strategy. 

Will meet with various Family Mentors, Family Mentor committees, associations, and other stakeholders as directed by the Resource Manager.

Provide the potential Family Mentors with information and exercise relevant to the special behaviors and needs of children placed in foster care.

Adhere to Visinet, Inc.’s Family Mentor Training model in the primary teachings to the potential Family Mentors.

In the event a potential Family Mentor is already licensed, obtain appropriate releases from their previous agency or entity and complete an updated Visinet, Inc. authored home study.

Review license expiration dates and assist Family Mentors in securing the necessary training to renew their license within 60-90 days of license expiration; maintain files indicating dates of contacts and dates of training with potential Family Mentors.  Notify Family Mentors three (3) months prior to their expiration dates. 

Assist with providing home studies to the Resource Manager for review two (2) weeks before the license expires.

Assist with the completion of new home studies or other licensing job duties as necessary.  Assist with transfers and amended home studies.

Communicate to the potential Family Mentors the need to identify any history of criminal involvement, arrest, convictions, involvement with Child or Adult Protective Services and/or involvement with the Department of Motor Vehicles.

Participate in PRIDE training as directed by the Resource Manager.

Maintain and update an aftercare support schedule for foster families in between placements

Complete internal assessments of Family Mentors as assigned by the Resource Manager.

Keep Family Mentor phone list updated with expiration dates.

Collaborate with other Resource and Training team members to schedule and plan various activities for the Family Mentors and children.

Ensure that the Health Insurance Portability and Accountability Act (HIPAA) standards are maintained throughout the program.

Consistently review Continuous Quality Improvement (CQI) plan and ensure the requirements are being met on a daily basis by all employees.

Support and promote programs within Visinet, Inc. and mediate conflicts with community contacts to preserve the reputation and perception of consumers and stakeholders.

Maintain a basic working knowledge of the Visinet, Inc. Families F.I.R.S.T. Model to accurately convey the program and expectations to interested parties.

Other duties (not limited to the above) as determined by Visinet, Inc. Administration.   

 

Performance Standards:

Meeting all outcomes for resource development;

Meeting Family Mentor Recruitment and Retention goals;

Timely and accurate reports;

Effective relationship with Family Mentors and other stakeholder’s;

Establishes effective communication with Family Mentors as appropriate for position;

Assuring quality of services performed and/or delivered.   

 

 

Supervised by:  Resource and Training Manager

Supervises: Foster Family Resource Homes & Resource Specialist I

Internal: Primarily the Families F.I.R.S.T. Division; interfaces with other Divisions as necessary for enhanced interagency communication

External: Ongoing contact with diverse populations that could be potential Family Mentors; current Family Mentor parents to ensure success while parenting children/youth and mentoring their parents and guardians and Visinet stakeholders on an ongoing basis.   

 

 

Education

Required: Bachelor’s degree in social work or related field; excellent writing skills;

Desired: Bachelor’s degree in social work or related field and two years of experience completing home studies.

 

Experience

Required: Must be at least 21 years of age with a minimum of 3 years experience working with children and families.

Desired: Previous recruiting and public speaking/marketing.

 

Licenses, Certifications, and/or Registrations: Completion of all Visinet, Inc. regular and ongoing training identified for the position.

 

Equipment/Tools/Work Aids: Must be knowledgeable in Microsoft Office Programs including Word, Excel, and Outlook or similar types of software (MDaemon, Google Apps, etc.).

 

Specialized Knowledge and Skills:

Ability to demonstrate professionalism in the administration of duties;

Strong interpersonal, communication skills;

Ability to work with minimal supervision.

Working Conditions:

Varied climates both indoors and outside in homes, neutral locations or related areas.

Ability to work under pressure and meet strict deadlines.